Milestone Reports

Milestone reports must be written in accordance with the following format.   This document is also available for download (Microsoft Word, 46.5kb).

FRDC PROJECT NUMBER:

[ENTER FULL PORJECT TITLE]
[ Ensure all submissions are titled correctly and the electronic file name is informative e.g. project number, investigator, milestone and version number, and date due as per application, eg “2001-109 – Smith – MPR # 1 – version 1 – due 1-7-2004.doc]

MILESTONE NUMBER:

DATE DUE:

PRINCIPAL INVESTIGATOR:

OVERALL PROJECT PROGRESS:
[Report on the overall progress of the project and how that aligns with achieving the project objectives as specified in the agreement.]

Milestone Status
Has this milestone been achieved (Yes/No)
Will the project be completed according to the current milestone schedule (Yes/No)

[If you answer “no” to either of these questions, then please provide an explanation for how you propose to ensure the milestone is to be achieved and/or the project is to be achieved in a timely manner and complete the section “Variations to project”.]

Summary Project Progress Description

Repeat the following three sections for each milestone in the period being reported on:
1. ORIGINAL MILESTONE DATE AND TITLE:
[As specified in agreement.]

2. REVISED MILESTONE DATE AND TITLE:
[Only if previously arranged – delete this heading if not applicable.]

3. PROGRESS AGAINST MILESTONE (Achieved/Not Achieved):
[Report on the research/activity undertaken to achieve each milestone since the last report. Reports should contain enough detail to establish the objectives and outputs of each milestone, as well as how it was achieved. Relevant tables and figures can also be included. Provide evidence that this has occurred – not a general description of what you did.
If the milestone (or milestone activity) is not achieved, provide a description on why the milestone was not achieved and complete the “VARIATION TO PROJECT” section.]

SPECIAL CONDITIONS:
[You need to report on the special conditions specified in your project agreement where applicable.]

INTELLECTUAL PROPERTY ISSUES ARISING:
[Describe discoveries that need or may need protecting or given any other commercial considerations.]

CONTACT WITH BENEFICIARIES:
[List any project related communications with individuals or organisations.]

PROGRESS AGAINST COMMUNICATION & EXTENSION PLAN:
[Report on progress against the plan.]

VARIATIONS TO PROJECT:
[List any changes implemented or proposed, and outline reasons why these were/are necessary. Most variations will require FRDC approval. If you intend revising future milestones, list the intended date and title together with any previous versions of that milestone. Ensure that you have flagged this in Part 1 of the milestone.]

[Include with the variation a table showing the link between the existing milestone schedule as outlined in the agreement or a previously approved variation.]
Original MS date Original Description Original Cost Status Revised MS date Revised Description New Cost


Note:
Projects with suffix 2000:
These progress reports should be submitted in accordance with the milestone schedule.

Projects with suffix 2001:
These progress reports must be submitted in accordance with the agreed schedule in Part 2 of the Project Agreement, and must be accompanied by a tax invoice for the agreed amount.